Technorama 2009 Exhibitor Information Package
Download Technorama 2009 Floorplan PDF
Dental Industry Association of Canada (DIAC) Proudly Presents the 35th Annual Technorama - Canada's Largest Dental Technology & Denturism Convention
Friday, March 6th & Saturday, March 7th, 2009
Delta Doubletree International Plaza Hotel
Toronto, Ontario, Canada
Technorama 2009 Booth Information
All exhibiting companies who participate in the exhibition and seminars agree to abide by the following rules, regulations and exhibiting standards of DIAC and TECHNORAMA.
Booth Information:
| Standard booth size will be 10' x 10'. Cost per space is: | |
|---|---|
| DIAC Members | $1,600.00 + $80.00 G.S.T. = $1,680.00 CDN. |
| Non-DIAC Members* | $1,900.00 + $95.00 G.S.T. = $1,995.00 CDN. |
| * Based on availability | |
| Payments Accepted: Cheque, Visa or Mastercard (Credit Card Form Attached) *** US FUNDS will be accepted from US based companies at PAR *** |
|
Rental cost includes:
- One 10' x 10' booth with 8' high draped back wall and 3' high side wings of flameproof drapes
- Attendance to the Annual Cocktail Reception scheduled for Friday evening.
- Overnight security in the exhibit area.
- Sign displaying exhibitor name
- One 6' draped table & one electrical outlet
- Exhibit hall carpet at booth
- Daily cleaning of aisles and general housekeeping of the exhibit area. It is the exhibitor’s responsibility to keep and maintain each exhibit space and parts thereof in a clean and orderly fashion for the duration of the show.
Additional Booth & Display Needs:
Chairs are NOT included in the rental cost. To order chairs, a specific carpet colour, additional tables, or for any other display requests, all inquiries must be made to Yvette Bellaire at:
Wright Display Service
3 Jody Avenue, Unit G, North York, ON, M3N 1H3
Tel: (416) 410-1842 Fax: (416) 398-0058
yvette@wrightdisplay.com
Electrical And Audio Equipment:
Should you require special electrical or audio for your booth space or seminar, please contact Derek Hutton at:
AV Canada
655 Dixon Road, Toronto, ON, M9W 1J3
Tel: (416) 240-1975 Fax: (416) 240-0791
derek.h@av-canada.com
www.av-canada.com
New Opportunity for Technorama 2009!
Corporate Sponsorship Program
The Corporate Sponsorship Program gives exhibitors an opportunity to increase their exposure at Canada's largest Denturist and Dental Technician convention. The cost to participate in this program is $400 (including tax), featuring:
- Three (3) high resolution corporate/product images* to be projected on a 9'x12' screen by an LCD data projector. The projection will be set-up on the wall in the upstairs foyer and play on an endless repeated loop all day Friday, including during the complimentary evening Cocktail Reception.
- Company logo on the outside of the Technorama Registration Gift Bag given to all attendess.
- Opportunity to include 1-2 promotional items in each Registration Bag.
- Additional signage at the exhibition.
- The opportunity to sponsor Technorama's lanyard straps for the badge holders. This opportunity will be on a first-come, first-serve basis.
* All images must be provided by the exhibitor in high resolution and approved by Technorama/DIAC
To participate in the Corporate Sponsorship Program, please complete and return the form on page 3 of the exhibitor package.
Technorama 2009 Conditions and Rules
Booth Guidelines:
- No background may be placed to obstruct, block or interfere with the lighting or visibility of the adjacent booth.
- Aisle space may not be used for exhibit purposes or for the solicitation of business. Distribution of materials, outside of the booth, is expressly forbidden.
- Distribution of samples, etc., is permitted provided it does not interfere with the adjoining exhibitor and is conducted in a dignified manner.
- The exhibitor must keep the exhibit open and properly staffed during the specified exhibit hours and shall not close or remove the exhibit until the conclusion of the entire exhibition, unless otherwise directed by the TECHNORAMA Chair or the DIAC Liaison.
- No signs or other articles are to be fastened to the walls, drapes, ceiling, etc., by any method whatsoever. The use of thumb tacks, scotch tape, nails, screws, bolts, or any tools or material, which could mark the floor or walls, is prohibited.
- Any draws organized by individual exhibitors are the sole responsibility of the exhibitor and no general announcements will be made to delegates.
- The exhibitor shall be responsible for all damage to structures, furnishings, etc., which may be caused by its representatives, employees, or guests, etc.
Access:
The Delta Doubletree International Plaza & Conference Centre has all necessities required to promptly move in and out of the exhibit hall without delay. No exhibitors are permitted to leave their vehicles unattended at any of the loading docks or doors while moving goods to the exhibit space. Vehicles must be moved promptly after unloading to avoid congestion during move-in and move-out.
Cancellation:
Cancellation prior to February 6, 2009 will be subject to a 50% charge on the total contract or seminar price and no refunds will be made for cancellations after February 20, 2009.
Spaces abandoned or not occupied at the time of the opening of the exhibition may be repossessed with indemnity and reassigned by DIAC OR TECHNORAMA Chair for exhibits or other use.
Compliance With Regulations:
DIAC and TECHNORAMA reserve the right to take such action and to make changes as is considered necessary to the efficient and proper conduct of the exhibition. DIAC and TECHNORAMA reserve the right to restrict exhibits which, because of noise or any other reason, become objectionable.
Non-compliance with regulations, as determined by DIAC and TECHNORAMA, may result in the removal of the offending exhibitor or the closing of their exhibit, without indemnity, and DIAC and TECHNORAMA are released from any kind and all claims for damage which might result in consequence thereof.
Exhibitors' Registration:
All exhibitors must complete the Exhibitor Pre-Registration Form and return via fax no later than February 6, 2009. A penalty of $10.00 per badge will be assessed for return of the Pre-Registration Form past the due date. Representatives of each exhibitor shall be limited exclusively to its executives and employees, and will be limited to a maximum of 8 representatives per booth. Additional badges can be requested at a fee of $20.00. These additional badges will be available for pick-up prior to the opening of the exhibition at the registration desk. Payment will be required prior to releasing the late or additional exhibitor’s badges. Official identification badges must be worn at all times during the exhibition. Authorized personnel must certify changes in registration made during the exhibition.
Exhibitor badges are NOT transferable
The right to exhibit is limited to individuals, firms, manufacturers, and dealers that have contracted, been accepted, and paid in full for exhibit space. Only authorized personnel shall participate in the set-up, operation, and dismantling of booths.
Quality Of Display:
Agents, solicitors, and representatives of firms selling commercial products in connection with this exhibition will not be permitted to use sample rooms and space elsewhere in the Delta Doubletree International Plaza Hotel & Conference Centre for display of their products without prior approval from the TECHNORAMA COMMITTEE. (Approval not to be unreasonably withheld). Advertising, solicitation, and distribution of literature for commercial products will not be permitted except in the exhibit hall and in accordance with the approval of DIAC and TECHNORAMA. While orders for goods and services may be taken, sales involving payment by cash, cheque, or other means in the exhibit hall is strictly forbidden. Violation of this and/or other regulations listed in this contract will result in immediate expulsion of the violator from current and future exhibitions without obligation by DIAC and TECHNORAMA to refund exhibit fees or honour claims for damage. DIAC and Technorama hold the right to change the dimensions or location of a booth without obligation to refund.
Important! Equipment And Consumer Approvals:
All goods shown must meet all Canadian Health, Environment and Safety regulations prior to the opening of the exhibit. All equipment must bear a certification mark that is approvied by the Electrical Safety Authority (ESA). Goods and equipment not meeting these requirements are subject to immediate removal by DIAC representatives and/or ESA representatives. Any violation of this and/or other regulations listed in this contract will result in expulsion of the violator from the exhibit hall and exhibition without obligation by DIAC and TECHNORAMA to refund exhibit fees or honour claims for damage. For more information please see the attached pages.
| Technorama 2009 Deadline Dates | |||
|---|---|---|---|
| Booth Application And Payment: | Before December 5, 2008 | ||
| Seminar Application And Payment: | Before December 5, 2008 | ||
| Pre-Registration Badge Form: | Before February 6, 2009 | ||
| Children's Wish Donation: | Before February 20, 2009 | ||
| Hotel Reservations: | Before February 3, 2009 | ||
| Exhibition Dates & Hours: | Friday | March 6, 2009 | 3:00 pm - 9:00 pm |
| Saturday | March 7, 2009 | 9:00 am - 1:30 pm | |
| Place Of Exhibition: | Delta Doubletree International Plaza Hotel & Conference Centre 655 Dixon Road, Toronto, M9W 1J3 | ||
| Toll Free (Canada): | (800) 668-3656 | ||
| Phone (Toronto): | (416) 244-1711 | ||
| Fax: | (416) 244-7281 | ||
| E-mail: | reserve@internationalplaza.com | ||
Exhibition Move-In: Friday, March 6, 2009 8:00am - 12:30pm
Booth spaces will be ready for exhibitors to arrange display booth on Friday March 6th, 2009 from 8:00am to 12:30 pm ONLY!. All displays must be in the assigned areas, complete and ready to commence, prior to the opening at 3:00pm of the same day. For exhibitors with equipment that requires longer set-up time, earlier set-up may be requested at the discretion of Yvette Bellaire from Wright Display at 416-410-1842. In the event that an exhibitor fails to set up within the time specified, the exhibitor’s property may be removed and stored at the sole expense of the exhibitor.
Dismantling Time: Saturday, March 7, 2009 1:30pm - 4:00pm
No display shall be dismantled before the official closing time of 1:30 pm on Saturday. All exhibit material must be packed and removed from the exhibit floor by 4:00pm.